When I Work is free up to 75 employees. Premium plans with additional features are available starting at $1.50/user/month. When I Work is billed on a month-to-month basis or annually. If you are paying monthly, you can change your plan at any time.
Free Scheduling Apps
- HubSpot Meetings Tool.
- Calendar.
- Setmore.
- SimplyBook.
- Square Appointments.
- Appointlet.
- Doodle.
- Calendly.
Sling is a free scheduling and communication software for companies where employees work on shifts. Sling is built around four features: shifts, tasks, messages and newsfeed, it allows managers to organize all aspects of their work on a single platform.
Top 20 Alternatives & Competitors to When I Work
- Humanity. (510)4.3 out of 5.
- Deputy. (191)4.7 out of 5.
- Ceridian Dayforce. (555)4.2 out of 5.
- TSheets. (1,368)4.5 out of 5.
- UKG Ready (formerly Kronos Workforce Ready) (818)4.0 out of 5.
- UKG Workforce Central (formerly Kronos Workforce Central)
- Paychex Flex.
- Planday.
Cost Effective Employee Scheduling Software
| Number of Employees | Cost Per Month |
|---|
| 1-10 | $25 |
| 11-25 | $50 |
| 26-50 | $2 per employee* |
| 51+ | Request quote* |
Deputy is available on different packages, starting at $2.50 a month. There's an annual plan that allows you to save up to 11% and a monthly plan that you can opt-out to any time.
How much do
When I Work employees make? Glassdoor has
salaries, wages, tips, bonuses, and hourly pay based upon employee reports and estimates.
When I Work Salaries.
| Job Title | Salary |
|---|
| Customer Care Representative salaries - 2 salaries reported | $40,971/yr |
| Account Executive salaries - 2 salaries reported | $50,835/yr |
Register with your workplace to get access to your schedule, track time, and clock in and out for shifts. Check your schedule from anywhere using the When I Work apps. Configure how you are automatically notified by When I Work. Set your availability preferences to let your manager know when you prefer to be scheduled.
- Google Calendar (Android, iOS, Web)
- Microsoft Outlook Calendar (Android, iOS, macOS, Windows, Web)
- Calendar.com (Android, iOS, Web)
- Apple Calendar (iOS, macOS, Web)
- Fantastical 2 (iOS, macOS)
- Woven (Android, iOS, macOS, Web, Windows)
How can I check how many scheduled or actual hours an employee worked?
- Navigate to the Reporting tab in your HotSchedules account.
- You can either search for the name of the report or select it from the Labor Analysis section of reports.
- Use the calendar option at the top of the report to change the date range.
Active - This status allows the employee to login to their personal HotSchedules account, and managers will have the ability to schedule the employee on the Schedules tab. Inactive - Choosing this status will save the employee on the Staff tab with a line through their name. They will no longer be able to log in.
Log into your Hotschedules account and go to the HOME tab. Select TIME OFF & REQUESTS. Next, choose the day you would like to use. This will open up a menu where you will input details for your request.
On the iPhone application:When logged into the app, view the My Schedule screen to see when you are working. Tap the shift in question to see who else is on the schedule for that shift. For example, tap your Dinner shift on Monday to see the other bussers working that day.
Hotschedules.com is UP and reachable by us. The above graph displays service status activity for Hotschedules.com over the last 10 automatic checks.
Follow these steps to view staff phone numbers:
- Log into your HotSchedules account.
- On the Home tab, select the View Entire Schedule drop down menu under My Plate.
- Select preferred schedule, this will generate a pop up with the entire schedule with phone numbers for the employees.
To add an employee to HotSchedules, simply hover your mouse over the STAFF tab and select ADD STAFF. If you're already viewing your Staff List, you can also select the NEW EMPLOYEE button in the upper, right-hand side of the page.
Users in Hotschedules have the ability to edit and submit their availability to managers at their restaurant. To submit an availability change, follow these steps: Open the Settings tab and choose the Personal subtab. Select the plus symbol and pick the date that the availability request will become active.
-An incorrect username was entered, and that username is on an inactive account. This can often happen if you work at one location that has HotSchedules, then leave that position and then work for a different company that also uses HotSchedules. If you try your username for your old account, you will get this message.
Unfortunately, you cannot use the same HotSchedules account for multiple locations. You will be given a completely separate profile to set up for the new location. HotSchedules accounts are generated in different ways for different companies, and each company/location has a unique site.
I Need Help Setting Up My HotSchedules Account!
- Access www.hotschedules.com.
- Log in with the username and password provided on the Welcome Sheet.
- You will be directed to the setup page where you will be asked to create a new username and password.
- You will also answer 3 security questions.
- You can opt into email or text alerts.
Navigate to hotschedules.com/hs/login.jsp using your mobile browser. Then enter the username and password for the account. Note: There is no charge to access the schedule using this method other than standard data usage rates with your service provider. Please contact your provider for more information.
HS - How to Setup Your HotSchedules Account
- Access the website or download the HotSchedules mobile app.
- Log in with the username and password provided on the Welcome Sheet.
- You will be directed to the setup page where you will be asked to create a new username and password.
- You will also answer 3 security questions and setup your profile.
Viewing Pay StubsLog into your HotSchedules account and hover over the HOME tab. Select the EARNINGS STATEMENT sub-tab. This will open a page where you will specify the check date you would like to view. After selecting the check date, press the Get Statement button.
Typical of its restaurant orientation, the HotSchedules platform costs $49 per month for one location and up to 30 users, including managers, schedulers, and employees.
Adding a new job is a simple click on the Add a New Job button and enter the name, short name, and default schedule (these fields are required). Additional options are pay rate, POS ID, and locations (location will be available one you add them, if you have question on how to locations check this ARTICLE).
HS - Composing HotSchedules Messages
- Log into your HotSchedules account and navigate to the Messaging tab.
- Select the New Message button to begin composing your message.
- The Compose Message window will appear.
- On the left side of the screen, select who you would like to send your message to.
- Fill out the message Subject as you would in a normal email.
A schedule is a plan that gives a list of events or tasks and the times at which each one should happen or be done. You can use schedule to refer to the time or way something is planned to be done. For example, if something is completed on schedule, it is completed at the time planned.
HS - Retrieve Login Information With Email Address (Login Issue)
- Go to www.hotschedules.com.
- Locate the following Forgot username or password links.
- Select Forgot username to retrieve your username by entering your email address.
- Select Forgot password to retrieve your password with your username.
